Draft for client and legal review
Beta privacy notice
This page describes the intended handling of assessment information during beta. Final policy language, controller details, and contact information require approval before launch.
What is collected
The pre-assessment collects contact and professional context, language background, communication goals, consent details, and a voice recording. Administrative notes created during review are private.
Client accounts
An optional account stores your name and email, links assessments submitted while signed in, and gives you access to your appointments, notices, and coaching feedback. Account access uses authentication cookies. Private administrative notes are not shared in the client dashboard.
Why it is collected
Information is used to review a coaching inquiry, communicate about services, and operate the private intake workflow. Recordings are not publicly published.
Access and security
Recordings use private object storage. Administrative access requires an explicitly authorized account and, when configured, multi-factor authentication. Recording access is time-limited and audited.
Recommended beta retention
The technical default proposes review after 180 days for unconverted inquiries, 365 days for submitted assessments, and cleanup after 24 hours for failed uploads. Final periods require approval and should reflect business and legal requirements.
Deletion requests
The system supports deletion of both the database record and associated private recording. The current contact channel for privacy requests must be confirmed before production launch.